Free letter template
Security deposit return demand letter
If your landlord hasn't returned your deposit or sent an itemized list of deductions, a written demand is the usual next step, and it is useful evidence if you go to small claims court. State law sets the deadline and any penalties, so check yours before you cite a number.
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Re: Demand for return of security deposit, [Former rental address]
Dear [Landlord / manager name], I was a tenant at [Former rental address] and moved out and returned the keys on [Date you moved out and returned keys]. I paid a security deposit of [Deposit amount]. To date I have not received my deposit I request payment of [Amount you are asking for] [Pay by], sent to the address at the top of this letter. If you believe deductions apply, please send an itemized statement with receipts. If this is not resolved, I intend to file a claim in small claims court to recover the deposit and any additional amounts allowed under state law. Sincerely, [Your name]
When to use this letter
- Your state's return deadline has passed with no deposit or itemized statement
- Deductions look improper (normal wear and tear, no receipts)
- You plan to file in small claims if it isn't resolved
Where to send it
Send to the landlord or management company's notice address.
Tips before you mail it
- Look up your state's deposit return deadline and penalty before citing them.
- Attach your move-out photos and lease as extra pages of an uploaded PDF.
- Keep the return receipt: it is evidence you made a demand before filing.
The full template text
Re: Demand for return of security deposit, {{propertyAddress}}
Dear {{landlordName}},
I was a tenant at {{propertyAddress}} and moved out and returned the keys on {{moveOutDate}}. I paid a security deposit of {{depositAmount}}.
To date I have not received my deposit {{details}}
I request payment of {{amountDemanded}} {{responseDeadline}}, sent to the address at the top of this letter. If you believe deductions apply, please send an itemized statement with receipts.
If this is not resolved, I intend to file a claim in small claims court to recover the deposit and any additional amounts allowed under state law.
Sincerely,
{{signature}}Text in {{double braces}} is filled in from the form above. This is a general template, not legal advice.