Free letter template
Repair request letter to your landlord
A written repair request creates a dated record that your landlord knew about the problem. In many states that written notice is the first step before any tenant remedy, so send it in a way you can prove.
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Re: Request for repairs at [Rental address (with unit)]
Dear [Landlord / manager name], I am the tenant at [Rental address (with unit)]. I am writing to formally request repairs. The problem: [Describe the problem] I first reported this [When you first reported it]. As of the date of this letter it has not been repaired. Please complete the repair [Reasonable deadline]. [Access instructions] Please keep this letter as written notice of the condition. I am keeping a copy, along with photos of the problem, and sending this letter by USPS Certified Mail. Thank you, [Your name]
When to use this letter
- Something affects health, safety or habitability (heat, water, leaks, mold, pests, locks)
- You asked by phone or text and nothing happened
- Your lease says repair requests must be in writing
Where to send it
Send to the landlord or property manager's address for notices in your lease.
Tips before you mail it
- Attach photos by uploading them as pages of a PDF together with your letter.
- Stick to facts and dates; avoid threats you may not be entitled to make.
- Before withholding rent or repairing and deducting, check your state's rules: doing it wrong can lead to eviction.
The full template text
Re: Request for repairs at {{propertyAddress}}
Dear {{landlordName}},
I am the tenant at {{propertyAddress}}. I am writing to formally request repairs.
The problem: {{problem}}
I first reported this {{firstReported}}. As of the date of this letter it has not been repaired.
Please complete the repair {{deadline}}. {{access}}
Please keep this letter as written notice of the condition. I am keeping a copy, along with photos of the problem, and sending this letter by USPS Certified Mail.
Thank you,
{{signature}}Text in {{double braces}} is filled in from the form above. This is a general template, not legal advice.