Free letter template
Written cancellation letter for a subscription or contract
When a contract says cancellation must be "in writing" or "by mail", an email or chat may not count. This letter gives clear notice with your account details and asks for written confirmation.
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Re: Cancellation of account [Account or contract number]
To [Company], I am writing to cancel my [Service / contract], account number [Account or contract number], effective [Cancel effective]. Please stop all future charges, do not renew the agreement, and send me written confirmation of the cancellation and of any final amount owed. I am sending this notice by USPS Certified Mail and keeping a copy for my records. Sincerely, [Your name]
When to use this letter
- A service won't let you cancel online
- The contract requires written notice by a deadline before renewal
- You want proof of the date you cancelled
Where to send it
Use the notice or cancellation address in your contract or terms of service.
Tips before you mail it
- Check the contract's notice period and address before mailing.
- Keep the return receipt; if charges continue, dispute them with your card issuer.
The full template text
Re: Cancellation of account {{accountNumber}}
To {{companyName}},
I am writing to cancel my {{serviceName}}, account number {{accountNumber}}, effective {{effectiveDate}}.
Please stop all future charges, do not renew the agreement, and send me written confirmation of the cancellation and of any final amount owed.
I am sending this notice by USPS Certified Mail and keeping a copy for my records.
Sincerely,
{{signature}}Text in {{double braces}} is filled in from the form above. This is a general template, not legal advice.